letter to turn downan event invitation

Canceling a keynote speaker

Firms Name

Postal Address

City, Zip Code

Date (July 26, 2013)

Vice Embry

Postal Address

City, Zip Code

Dear Mr. Vice

We were very delighted when you accepted our invitation to be the main speaker during our company retreat. We hope you can relate with how sad we are to cancel it. The company is undergoing some hard economic times and has taken some measures to reduce on spending. We had not anticipated canceling this event and we regret doing so.

We understand that you had cancelled other plans so that you could attend our retreat; we highly regard your commitment and good will to our company. We understand that you spent your money to buy an airline ticket to come for the retreat. We are glad to inform you that all the money you had spent in preparation for our event will be refunded.

Again, we regret all inconveniences that canceling this event has caused, kindly understand that we are undergoing tough economic times. However, we are changing our strategy to ensure that such situations do not happen in the future. Thank you for your continued support in all our activities, we highly appreciate it.

We will plan another company retreat when these hard economic times are gone and we look forward to having you there. We hope to have another opportunity to have you in our company retreat.Up to that time, we express our regret for the inconvenience and look forward to better times and having you speak in our event.

Thank you and continue with your good work.

Yours Sincerely,

(Writers Name)